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Faculty Help

Site: Capilano University Moodle
Course: Moodle Help Files
Book: Faculty Help
Printed by: Guest user
Date: Sunday, 16 December 2018, 1:34 AM

Table of contents

GENERAL RESOURCES

Capilano University uses Moodle as its online learning management system for online and mixed-mode courses as well as to supplement face-to-face courses.


Help files and screen-casts can be found by topic within the menu on the right >>

Check out what's new in Moodle v.3.3 effective May 1, 2018!

If you missed last summer's updates you can still view them here:

What's New in Moodle v.3.2 Summer 2017

Need More Help?

Faculty, please contact IT Service Desk for Moodle help, individual or group workshops/training, login and other technical issues.

Email: ithelp@capilanou.ca
Phone: 604.984.4952
Drop in Location: LB125 (in the Library)


Students are to contact their instructor for course-related Moodle help and IT Service Desk

for login, password and other technical issues. 

Online resources for students

 

Quickstart for Faculty

STEP 1:  Logging in to Moodle

STEP 2:  Finding your Course(s)

STEP 3:  Getting around in Moodle

STEP 4:  Upload a file to your Moodle Course

STEP 5:  Student access to your Moodle Course


Logging in to Moodle

Log in here https://moodle.capilanou.ca/login/index.php

Your Moodle Username and Password are the same credentials that you use to log into your office or lab computers on campus or to access your email remotely.

IMPORTANT

  1. Is this your first time logging in? If so you must first log into the Employee Web Services website with the username and temporary password provided to you and you will then be prompted to choose your own password.  Once you have successfully done this you can proceed to log into Moodle using your username and new password.

    • Username: firstnamelastname (e.g. johnsmith5, lorasmith, etc.)
    • Initial Temporary Password: CAPmmddyy$ (based on your birthdate; e.g. if your birthdate is February 25, 1992 your initial password will be CAP022592$)

  2. Not your first time logging in? But still cannot log into Moodle? it is likely your account has expired.  Log into the Employee Web Services website and if your password has expired you will be prompted to change it.  You will then be able to log into Moodle with your new password.

  3. If you cannot log into the Employee Web Services website or if you still cannot log into Moodle after changing your password please contact IT Help Centre:

Email: ithelp@capilanou.ca
Phone: 604.984.4952

Drop in Location: Library, Room 125



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How do I find my course(s)?

  1. Make sure you are logged into Moodle (see above)

  2. Your landing page will either be Moodle Home or your Dashboard.  All of the Moodle course sites you have access to will be listed on your Dashboard and separated into 1 of 3 categories:

    1. In Progress (the current date is within the course start and end date)
    2. Future (the current date is before the course start date)
    3. Past (the current date is after the course end date)

  3. There may be more than one page listing for each category, make sure you navigate to the next page if your course doesn't show up on the 1st page.
  4. Click on the course name which is a link to the course template (eg, Moodle 101 - Fall 2018)

If you cannot locate your course site in any of the 3 categories

  1. Empty Moodle templates are automatically generated and assigned to faculty before the term commences based on:

    1. Information that has been entered into FAMIS (faculty are assigned to teach a course here by Department Assistants) and
    2. Information that has been entered into BANNER (Registration Office finalizes the course schedules with faculty assignments)

    To access your course template:

 

If you are logged in and still cannot find your course in your My Courses list please contact IT Services.

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How do I upload a file for my students to see?

Quick method: (Note - does not work with Internet Explorer 9 or lower)

  1. Click the Turn editing on button at the top right of the course page

  2. Drag and drop the file into onto the course section where you'd like it to appear

  3. If necessary, edit the title of the file by clicking the pencil icon, or edit other file options by clicking the editing icon

Alternate method:

  1. Click the Turn editing on button at the top right of the course page

  2. Click the Add an activity or resource link

  3. The Activity chooser will then pop up, scroll down to RESOURCES, select file and then click the Add button

  4. You will now be on a new page titled Adding a new File...

  5. Enter a Name (this is what will be displayed to the students)

  6. Scroll down to the section titled Content

  7. Click the Add button to open the File Picker menu in order to choose a file from your computer or a repository

  8. Select display and other options as required

  9. Click the button Save and return to course at the bottom of the page

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Student access to your course site

Students will not be able to access your Moodle site until you make it VISIBLEClick here for instructions on how to do this.

All registered students will automatically be added to Moodle sites based on the information in Banner.  For more information please visit the section on student access.  Once they are registered in a class they will need to:

  1. First log in to the Moodle website using their username and password that was assigned to them upon registration
  2. Locate the course site in their My Courses list (it will not show up in their list if the teacher has not yet made the course visible)



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Need more help managing your Moodle course?

You can find some great information for managing your course at Moodle.org.

<< Additional help files and screen-casts can be found by topic within the menu on the left.

Contact IT Services to book a consultation with a Moodle trainer.

What's New in Moodle v.3.3 Summer 2018

Please familiarize yourself with these important changes and new features that will be implemented on May 1, 2018.

NEED TO KNOW

  1. New Course Overview block on the Dashboard Watch Video (2:01 min)

  2. How to change the number of weeks/topics in your course page. sections can be added and removed only from the course page (it is no longer possible to have "orphaned" activities)

  3. Addition of Stealth Activies for resources/activities in a course - not displayed on the course page but available for students Watch Video (2:45 min)

NICE TO KNOW

  1. Ability to delete many quiz questions at one time

  2. Assignment file type restrictions Watch Video (1:29 min)

  3. Drag and drop media directly on to course page Watch Video (1:22 min)

  4. You can now change activity completion settings in bulk Watch Video (2:01 min)

  5. Time/Date extensions to individual students for course activities

  6. Force Activity completion criteria to Dashboard for students 

  7. Annotated PDF comments are collapsible Watch Video (1:28 mins)

  8. Reminder to grade me feature

  9. Improved tagging Watch Video (1:22 min)

MISSED LAST SUMMER'S MOST SIGNIFICANT CHANGES?

Check them out here:  What's new in version 3.2 as of Summer 2017

 

What's New in Moodle v.3.2 Summer 2017

Moodle 3.2 focuses on improving the user experience and on accessibility.  Please familiarize yourself with these important changes and new features that will be implemented on May 2, 2017.

NEED TO KNOW

  1. How to navigate in Moodle - New User Interface Watch Screencast
  2. Notifications and Messaging Watch Screencast
  3. Grading Assignments (convert feature not available yet) Watch Screencast

NICE TO KNOW

  1. Recycle Bin for inadvertently deleted content Watch Screencast
  2. Discussion Forum Locking Watch Screencast
  3. New Assignment Overrides Watch Screencast
  4. Improved Graphs Watch Screencast
  5. Media Player Improvements Watch Screencast
  6. New Course Format - Collapsible Topics

OTHER HAND-PICKED HELPFUL RESOURCES

  1. Overview of New Features for version 3.1 at moodle.org
  2. Overview of New Features for version 3.2 at moodle.org
  3. A collection of short and concise help videos designed by Moodle HQ


FAQs

Import (Copy) Content from one Moodle Course to Another

  1. Click on the Gear Icon on the top right of the course page
  2. Select Import from the list of menu options
  3. Select the Course you want to copy
  4. Click Continue
  5. Scroll down and click Next
  6. If you want to copy the entire course scroll down and click Next again otherwise choose items to copy and then click Next
  7. Scroll to the bottom of the page and click Perform Import

UnHide Course (Make Available to Students)

  1. Click on the Gear Icon on the top right of the course page
  2. Select Edit Settings from the list of menu options
  3. Change the Visibility setting from Hide to Show (4th option from the top)
  4. Scroll down to the bottom of the page and click Save and Display


How Can I use Moodle to Email my Students?

  1. Add a Quickmail Block to your course
  2. Turn editing on - click on the Gear Icon on the top right of the course page and select Turn Editing On from the list of menu options
  3. Select the Add a Block option from the bottom of the Nav Drawer
  4. Select Quickmail from the list of menu options - if you do not see Quickmail as an option that means it likely already exists in your course site.  Look for it on the right where all the blocks appear.


Please check back soon - more information to come!!

Official page at moodle.org outlining new features for version 3.2

COPYRIGHT information for faculty

The copying and use of all materials at Capilano University – including the posting of material to Moodle – is governed by the Canadian Copyright Act, guided by the University's Fair Dealing (Copyright) Policy, and (in the case of subscribed electronic resources) regulated by individual licenses.

Please ensure that the posting of any file (document, image, etc.) to Moodle complies with copyright or licensing requirements.


Best practice is to link to the original material when able. This includes to material available on the Internet and to material in licensed resources. To learn how to create a persistent link to licensed material, see this instructional video or contact your liaison librarian.


Quick FAQs:

Can I post items scanned from copyright protected print materials in Moodle?

Can I post the electronic version of an article retrieved from a Library research database or subscription journal in Moodle?

For more FAQs and additional information, consult Capilano University’s Copyright guide or contact copyright@capilanou.ca.

Archived courses

Courses will reside on Moodle for one year (plus one term) at which time they will be archived (backed up and saved to a storage area). 

Once the courses have been archived they will be deleted from the Moodle server.

For example:

  • Fall 2015 - Active Term
  • Summer 2015
  • Spring 2015
  • Fall 2014
  • Summer 2014 - (to be archived at the start of Fall 2015)

FAQ





What if I am still using an older term course with students and it is about to be archived?

If you are teaching a cross-term course and are still actively using a course site that resides in a category that is about to be archived you must back up the course and restore it with user data into one of your existing course shells. 


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How do I know if my Moodle course resides in a category that is about to be archived? 

Academic courses that reside in term categories will be archived. These courses will generally have the term in the course name (for example, BADM 101 01 - Fall 2015).  If the course is in a term category and is one year old (for example BADM 101 01 - Fall 2014) it will be archived in the next round of archives beginning the next semester (Spring 2016).

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What information is saved in an archived course?

The state of an archived course will be the same as it was when it was last edited/changed.  For example, if the course was reset the archive will not contain any student data. Most courses will be archived with student data - as a general rule most instructors do not reset their courses.

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How do I make sure my archived courses will always contain student data? 

At the end of each term, do not reset your course.  Simply make your course unavailable to students.  This will remove student access while keeping all of the student data intact.  The course instance including the student data will be available to you up to a period of one year at which point it will be archived and moved off the server.

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Can I access my course after it is archived? 

Yes, archived courses will be stored on a server in the form of a backup file.  If you want to restore an archived version of a course instance you may request this by contacting IT Services.

Please indicate the name, number and term instance you want restored i.e. ENGL 100 07 - Summer 2014

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I have a site in the Departments' category, will this be archived?

No, there are no plans to archive Department sites at this time.  If a site remains unused for a long period of time, we may contact you to determine if it is still needed.

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STUDENT ACCESS

How do Students Access Moodle


Students must first log in to the Moodle website using their Username and password that was assigned to them upon registration.

Commencing with the Summer 2015 term courses, students will be automatically enrolled into Moodle course sites. When students log into Moodle, the courses they are registered in will appear under their "My courses" list - just as they do for you - automatically.

Students will not have access to or know the course site exists until the instructor makes it available.

Daily synchronization with Banner will ensure that all course sites are up to date, including late enrolments and dropouts.

Instructors must also make sure their course sites are visible before students can access them. How do I make my course site visible?

Check out the FAQs below for more detail and contact itservicedesk@capilanou.ca or call 4952 (604.984.4952) with any additional questions or concerns you may have!


What if I don't use Moodle? Will the students see an empty site for my course?

Does this mean that I don't have to wait to send notices to students using the News Forum?

How do I get a Moodle course site?

How do I get content into my Moodle course site?

Why is my name not showing up at the end of my Moodle course site anymore?

How do students access my Moodle course site?

Can any student get into my Moodle course site?

What happens if students are late registering to my class?

What happens if a student drops my class?

What happens if a student is inadvertently removed from my Moodle course along with all of his/her course data?

Can I add students to my course site that are not actually registered in my class?

What if I don't use Moodle? Will the students see an empty site for my course?
No. Students will not have access to course sites that are not made available by the teacher. If you do not use Moodle you do not need to do anything, the course shell that is generated will remain inactive and unavailable to students.
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Does this mean that I don't have to wait to send notices to students using the News Forum?
You can post as many messages as you like in the News Forum for your students to read once they gain access to the site however, the messages will not be forwarded to their email until you make the course visible. By making your course visible, you are making it available to your students and they will then be able to enter the course site and receive messages that are initiated through Moodle.
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How do I get content into my Moodle course site?
If faculty wish to re-use the same content from a course that was previously taught, all or some of the contents can be copied/imported from a prior term. Click here for instructions
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Why is my name not showing up at the end of my Moodle course site anymore?
Instructor names were originally appended to course site names so that it would make it easier for students to be able to find the right course site in which to self enrol. Now that student enrolment into course sites is automated there is no longer a need for this.
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How do students access my Moodle course site?
Students will be automatically enrolled into Moodle course sites. When students log into Moodle, the courses they are registered in will appear in their My Courses list just as they do for you, automatically. However, students will not have access or know the course site exists until you make it visible.

At the end of each term, by default, students will remain in the course site and will still have access (this will accommodate any course that runs cross-term. Faculty who wish to remove students when a course is finished simply need to make the course unavailable to students by hiding it. This option removes student access while retaining all of the student data.
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Can any student get into my Moodle course site?
Only students that are registered in your course will be automatically added. If you want to invite other students into your Moodle your course site you can do so by adding them manually.
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What happens if students are late registering to my class?
Daily synchronization with Banner will ensure that all course sites are up to date with late enrolments.
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What happens if a student drops my class?
Daily synchronization with Banner will ensure that all course sites are up to date with drops.
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What happens if a student is inadvertently removed from my Moodle course along with all of their course data (eg, quiz results, grades, etc.)?
The student, along with all of their course data, will re-appear in your Moodle course site one day after is replaced in the Banner system. If the student requires immediate access to the site and cannot wait for this process they can be added back to the course site manually by the teacher or a Moodle Administrator.
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Can I add students to my course site that are not registered in my class?
You can add any number of additional users to your course site. These can be students that are not yet registered, colleagues, etc.

  • Locate your Administration block
  • Click on Course Administration >> Users >> Enrolled users
  • Click on the grey button titled Enrol Users (top right corner)
  • In the search box at the bottom of the form, type the name of student you wish to add and click enter on the keyboard
  • Click the grey enrol button to the right of the name of the person you with to add. If the person does not appear in the list you may have typed his or her name incorrectly (try a more generic search, eg last name only) or the person already exists in the list
  • Click the button Finish enroling users on the bottom of the pop-up window

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Alternate methods of student access:

Manual enrolment

Students can be added to course sites manually.

  • Click on Participants in your course located in either the People block or the left side sliding menu

  • In the Participants area click on the "gear" icon at the top right and then choose Enrolled users

  • Click on the Enrol users button at the top right

  • In the search box at the bottom of the form, type the name of student you wish to add and click on the Search button

  • From the Assign roles  drop down list choose the role of the person you wish to add i.e. Teacher, Student etc.

  • Click the Enrol button to the right of the name of the person you wish to add to the course
    • If the person does not appear in the list you may have typed his or her name incorrectly (try a more generic search, eg last name only) or the person already exists in the list

  • Click the Finish enroling users button at the bottom of the pop-up window

Self enrolment

Students can also access Moodle course sites using the Self enrolment method. This allows students to enroll themselves in Moodle courses. Teachers must first designate an enrollment key - or password - to grant students access to their course site. This enrollment key can be given to students during class or by email using the Class Email Distribution List.

  • Click on Participants in your course located in either the People block or the left side sliding menu

  • In the Participants area click on the "gear" icon at the top right and then choose Enrolment methods

  • Next to Add method choose Self enrolment from the drop down list

  • You will now see a new window titled Self enrolments

  • Next to Enrolment key click on the Click to enter text link

  • Enter an enrolment key (or password) in the box

  • Click on the little magnifying glass to the right of the box to see the enrollment key in plain English and check spelling

  • Complete any other details you may require (most users need only the enrolment key)

  • Click on the Add method button at bottom of the page to save changes

Make my course Visible/Hide my course (make available/unavailable to students)

  1. Make sure you are on the front page of your course

  2. Click on the large Gear icon on the top right of your course.

  3. Select >> Edit Settings

  4. At the top of the form within the section titled General select Show from the drop down menu next to Visible

    (select Hide if you wish to hide the course site from students)

  5. Scroll to the bottom and click the Save changes button

** IMPORTANT **  At the end of the term this setting should be set back to HIDE.  This removes student access to your course site and in turn removes the course from the student's Dashboard.

Self-Enrolment using an Enrolment Key (Password)

  1. Make sure you are on the front page of your course

  2. Click on the Participants link found within the Navigation menu on the left.

  3. Click on the Gear icon at the top right of the Participants page.

  4. Click on Enrolment methods.

  5. Next to Add method choose Self enrolment from the drop down list.

  6. Next to Enrolment key click on Click to enter text and type in your enrolment key (password).

  7. Click on the small looking glass to make the enrolment key visible in plain English (check for spelling). 

  8. Click Add method button at bottom of page.

  9. Give your students the enrollment key in class or by email and tell them to browse to the course in Moodle, or you can send them the link to the course so they can get there directly. Copy the link from your browser's Address Bar on the top of your course.

    Click on the course title and type in the enrollment key when prompted. They will then see the course under their "My courses" when they log into their Moodle home page.


<< Previous Page Make Course Available (or Unavailable) to Students)

Manual Enrol Students

Enrolling users

Enrol Users Popup
Enrolling users 
  1. Click on Participants, then the grey gear icon and go to 'Enrolled users'
  2. Click the 'Enrol users' button at the top right or bottom left of the page
  3. Use the 'Assign roles' dropdown if you wish to change the role. To enrol users individually, click the Browse users button. It should be selected by default.
  4. Browse or search for the user (Note that when searching for users, exact matches are listed first)
  5. Click the Enrol button opposite the user. The user will indent in the list and the enrol button will disappear, indicating that the user is enrolled.
  6. When you have finished, click the 'Finish enrolling users' button (or simply close the enrol users box)

The user will then appear in the list of enrolled users.

How To Create A Meta Course - link more than one course

Create a Meta Course (more than one section enrolled in a course)

Here is a link to a useful help file on how to create a meta course. https://docs.moodle.org/30/en/Course_meta_link

  

Adding Bulk student enrolments from other courses using Meta Course links (adding many different students to one course)

  • Click on Participants in your course located in either the People block or the left side sliding menu

  • In the Participants area click on the "gear" icon at the top right and then choose Enrolment methods

  • Next to Add method choose Course meta link from the drop down list

  • On the Course meta link page use the Search box under No selection to type in some information find the course you want to link to i.e. ENGL Fall 2017

  • Click the Add method button on the bottom of the page to save changes.

GUEST ACCESS

Allow Guest Access

  1. Click on the Gear Icon on the top right of the course page
  2. Scroll down to the bottom of the list of menu options
  3. Select More to access all Course Administration options
  4. Select the Users tab
  5. Select Enrolment Methods
  6. Choose Guest access from the list of Enrolment Methods
  7. Enter a Guest password
  8. Click the button Add Method

Make my course Available To Guests

Course settings for guest access

  1. Go to the course you wish to add Guest access.
  2. Go to the Gear Icon (top right of page) → More → Users tab → Enrollment Methods.
  3. If Guest access is not already listed, select Add Method → Guest Access. If Guest Access is listed, click on the gear icon to modify the settings.
  4. Turn on guest access and optionally set a password.

GIVE ANOTHER TEACHER ACCESS TO YOUR COURSE

Make my course available to other teachers

Add Users Manually to Course

  1. Open your Nav Drawer
  2. Click on Participants
  3. Then click on the Gear Icon to the right
  4. Click on Enrolled users from the drop down. Once there you will see an Enrol users button at the top right
  5. Click the Enrol users button
  6. From the Assign roles dropdown choose a role (eg, Teacher, Non-editing teacher, etc.)
  7. Select Enrolment options as appropriate
  8. Search for the user
  9. Click the small Enrol button opposite the user. The user will indent in the list and the enrol button will disappear, indicating that the user is enrolled.
  10. When you have finished, click the blue Finish enrolling users button at the bottom of the page (or simply close the enrol users box)

PERSONAL PREFERENCES

PERSONAL PREFERENCES

How do I Change My Email Address?

  1. Log into moodle
  2. Under your login name there is a drop down menu – select Preferences
  3. Under User Account select Edit Profile
  4. Scroll down to the Email Address field and enter the new address
  5. Scroll to the bottom of the page and click the button Update Profile

Change Course Template from Weekly to Topic

  1. Locate your Settings block

  2. Select Course Administration >> Edit Settings

  3. In the first section titled General locate the Format option and select Weekly or Topics

  4. Scroll down to the next section titled Formatting options for [Topics/Weekly] format

    >
  5. Choose the number of sections you will need (you can adjust this later)

  6. You may also change the way the course appears to students by changing the following optional settings:

    • Choose how you would like hidden sections to appear to students
    • Choose a different course layout

  7. Scroll to the bottom and click the Save changes button

Add section titles

  1. Turn your editing on

  2. Click on the wrench icon that sits directly below the section heading

  3. Click the square box to deselect Use default section name (to the right of the Section name field)

  4. Type a new section name into the text box

  5. Scroll down and Save changes

NOTE: there are currently no formatting options available for the Section Name however, you can use this workaround if you would like to apply formatting (such as bold, font size, color, etc.)

  1. Turn editing on

  2. Click on the wrench icon that sits directly below the section heading

  3. Click the square box to deselect Use default section name (to the right of the Section name field)

  4. Do not type a new section name into the text box but rather use the space bar on your keyboard to create a space - essentially you are 'tricking' it to think something exists in this field

  5. Type the section name into the Summary box below and format accordingly

  6. Scroll down and Save changes

Remove a student

  • Click on the large "Gear" icon at the top right of your Moodle course and then click on More... at the bottom of the popup.

  • Click on Course Administration >> Users >> Enrolled users

  • Locate the row for the student who you wish to remove

  • At the far right of the student's row click on the tiny "Trash can" icon.

  • Confirm you want to unenrol the student and click on the Continue... button to unenrol.

 

Reset Course

Remove all students at once using Reset

Overview

This allows you to empty a course of user data, while retaining the activities and other settings.

You can select which user data to remove at a granular level under the categories of General, Roles, Gradebook, Groups and Activity data but if you want to reset ALL student data follow the steps below:

  1. Click on the Gear icon at the top right of your Moodle course page
  2. Select Reset from the list of options
  3. Scroll down to the bottom of the page and click on the blue button that says Select default
  4. Click the blue Reset course button 
  5. Click the blue Continue button

Mass Delete Course Items

There is a block available that will let you mass delete items in your course. If you have a lot of content you wish to get rid of in one pass you can use this new feature.

  •  Make a backup first if you want to be safe when using this feature (in case you delete the wrong item by mistake).

  • Turn your editing on and under Add a Block choose Mass Actions.

  • Checkboxes will now appear next to all the items in your course.  Go through and check all the items you want to delete.  (you also have the ability to bulk HIDE the items or even move them all to a new section of your site that you can then hide from users - you could title the section something like “to be deleted” or “duplicate items” if you unsure that you are actually deleting the correct items)

  • Resize your browser so it places the checkmark closer to the actual item you are selecting.
    Once you have selected the items you want to delete, hide or move click the relevant icon in the mass actions block.  (delete, hide or move to another section).

Add Quickmail to your course

The Moodle Quickmail block is a block that appears on the right side of your course and allows you to send email to participants or instructors in your course. Quickmail sends email but does not receive email. Quickmail sends email to user’s Cap email addresses – not their personal email.

How to add the Quickmail block to your course

Turning editing on:

  • Navigate to the main course page.
  • Click the gear icon in the top right corner. 
  • Click Turn editing on from the drop down list.
  • Next click on Add a block at the bottom of the navigation drawer on the left side of the screen (click on the three lined “hamburger” at the top left of your screen if you don’t see the left navigation drawer in your course).

Hamburger Icon Smaill

From the list of available blocks that appears, click on Quickmail. (note that blocks already in use will not appear here, so if you don't see the Quickmail block then perhaps it's already in the course)

  • The Quickmail block will be visible on the right-side of the main course page. You can move the Quickmail block up or down by dragging on the four-arrow button shown below (editing must be turned on). After dragging the block to where you want it, reload the page to ensure that it stays there. If after reloading the block is not where you want it again, try dragging the other blocks into place and reload again.

quickmail-move-icon

Add a Video to your Moodle course

Learn how to add video to your Moodle course. Visit this page.

Add a File

Quick method: (Note - does not work with Internet Explorer 9 or lower)

  • Click the Turn editing on button at the top right of the course page

  • Drag and drop the file onto the course section where you'd like it to appear

  • If necessary, edit the title of the file by clicking the pencil icon, or edit other options by clicking the editing icon



Alternate method:

  1. Click the Turn editing on button at the top right of the course page

  2. Click the Add an activity or resource link

  3. The Activity chooser will then pop up, scroll down to RESOURCES, select file and then click the Add button

  4. You will now be on a new page titled Adding a new File...

  5. Enter a Name (this is what will be displayed to the students)

  6. Scroll down to the section titled Content

  7. Click the Add button to open File picker menu in order to choose a file from your computer or a repository

  8. Select display and other options as required

  9. Click the button Save and return to course at the bottom of the page

Add a URL (Link to website)

STEP 1 - Find a website you want to link to

  1. Open up a new tab (or new window) in your browser

  2. Search for a website

  3. Copy the URL

STEP 2 - paste the URL into Moodle

  1. Click the Turn editing on button at the top right of the course page

  2. Click the Add an activity or resource link

  3. The Activity chooser will then pop up, scroll down to RESOURCES, select URL and then click the Add button

  4. You will now be on a new page titled Adding a new URL...

  5. Enter a Name (this is the link that will be displayed to the students on the home page of your course so choose something descriptive so they know where the link will take them i.e. The CBC web site.)

  6. Scroll down to the section titled Content

  7. Paste the URL in the text box titled External URL

  8. Scroll down to the bottom of the page and click the button Save and return to course

Add a Page (web or html page)

Why a page and not a file?

  1. Opens seamlessly - no clunky attempts to launch third party software (e.g. Microsoft Word) which some users may not be able to access.
  2. Can be accessed by mobile devices e.g. smartphones (again, not all smartphones can handle word-processed documents)
  3. Much easier for the Teacher to edit (i.e. saves time)
  4. Much more accessible, and readily configurable for reading (easier to resize text, change colours, etc, in the web browser)
  5. Can contain links - e.g. to files, to web pages, or to Glossary entries

When to use a page rather than a file

Use a page if:

  • The document doesn't need to be printed
  • You need to update it fairly often
  • You don't need to impose strict control over the way it looks (for accessibility reasons you should, if educationally appropriate, avoid taking control)
  • Your students may need to refer to it (on their smartphone for example) frequently for reference e.g. timetable, schedule, tutorial groups, reading list.

How to create a page

Typing directly into the Editor

  1. Log in, go to your course page, click on the "gear" icon on the top right and choose Turn editing on from the drop down list.
  2. In the section where you want the link to your Page to appear, click its Add a resource link; the pop-up menu displays.
  3. From the menu select Page; the Adding A New Page To Topic [X] page loads containing the settings for your new Page.
  4. In its Name field, enter a title - this will eventually appear as a link on your course page so keep it concise but descriptive.
  5. In its Description field, enter a concise description no longer than index length.
  6. If the Name is insufficient on its own to communicate the contents of your new Page, then select the checkbox to Display Description on Course Page.
  7. Into the Page Content field you can then enter the content of your page including a range of media as needed. N.b. if you are pasting from an existing document e.g. word processed, you'll need to follow the instructions below.
  8. The remaining fields stipulate who can access the page and when - complete these as appropriate.
  9. Ensure all fields with asterisks are complete, and when you are ready click the Save And Display button at the bottom of the page; your new Page loads.

If you need to make subsequent changes, to edit the Page you can either open it and in its Settings block click Edit Settings, or from your course page (after you've Turned Editing On) you can click its adjacent Update icon.

Pasting from another document

To safeguard against unpredictable, ugly, and inaccessible results, it's important to take some easy extra steps when pasting word processed and other text into web authoring software including Moodle.

  1. Open the document containing the text you want to paste into your new Page, and copy that text ready to paste.
  2. Follow steps 1-6 for the section above on 'Typing directly into the editor'.
  3. When you are ready to paste the content into Moodle, you have two choices:
    • If you want to keep the original formatting then click the Paste From Word icon; a pane loads containing an empty text field and you can press your keyboard's Control and V keys to paste what you copied into the text field; then click the Insert button; your text appears and can be edited within learn.gold. N.b. if the original formatting does not conform to Web accessibility requirements, it won't be transferred.
    • Alternatively, if you want to strip away all formatting, rather than the Paste From Word icon you instead click the Paste As Plain Text icon and proceed to paste directly.
  4. Follow steps 8-9 for the section above on 'Typing directly into the editor'.

Upload Files to a Folder

Upload Files to a Moodle Folder

  1. On your course page click on the "gear" icon at the top right and then choose Turn editing on from the drop down list. Editing icons and links will appear.
  2. Locate the Topic or Weekly Section where you will add the Folder. (If you are using the Collapsed topics format, open the Section.).
  3. Click  Add an activity or resource. The Activity chooser will open.
  4. In the Activity chooser, scroll down to the Resources heading and select Folder. Then click Add. The Adding a new folder page will open.
  5. In the Name field, provide a title for your folder (required). The name you enter will display as the link to the folder on your course page.
  6. In the Description field, add a description (required). To display the description on the course page, check Display description on course page.
  1. Add files under the Content heading. The easiest way to add files is using drag-and-drop:
    1. Arrange your computer's windows so that you can view both the Files area in Moodle and the files on your computer.
    2. Drag files from your computer onto the large blue arrow in the Moodle Files area.
      Note: To upload multiple files at once, hold down the CTRL key on your keyboard (Windows), or the COMMAND key (MAC), and click to select multiple files. Then drag the files into the Files area in Moodle.
  1. Alternatively, you can use the file picker to browse for files on your computer. The best way to upload multiple files with the file picker is to first make them into a .zip file, then unzip the file in Moodle:
    1. For directions on zipping files, see Create a ZIP File (below).
    2. Click Add.... (at top left of Files area). The File picker pop-up window will open.
    3. Click Upload a file (top left) and then click Browse to search for the .zip file on your computer.
    4. Click Upload this file. The File picker window will close and the .zip file will be listed in the Files area.
    5. In the Files box, click the .zip file icon. A pop-up window for the file will open. Click Unzip (at top).
      (Click to enlarge)
    6. (Optional) You can delete the .zip file, or leave it in the folder to allow students to download all the files at once to unzip on their own computers. To delete it, click the .zip file again and then click Delete (at top) in the pop-up window. Click OK to confirm the deletion. The pop-up window will close and the .zip file will be gone.
  2. Select how folder contents should be displayed: On a separate page or Inline on a course page. Next, select whether subfolders should be expanded.
  3. Click Save and return to course (at-bottom) to complete the file upload process. The Folder will appear in the Topic or Weekly Section.

Add a Table of Contents

  1. Create your table of contents
  2. Highlight the first item
  3. Select the Insert/Edit Link icon (looks like a chain)
  4. In the Link URL type #section-1
  5. Click the Update button
  6. Repeat steps 2-5 for each menu item replacing the corresponding section number for each item (eg, #section-2, etc.)

Import/Copy content from another course

How do I copy an entire course (or part of a course) into another course site?

  1. Go into the course that you want to copy the content into

  2. Click on the "Gear" icon located on the top right of your Moodle course page

  3. Select Import from the menu options

  4. Choose the course you want to import from

  5. Click Continue

  6. You will see a page titled Backup settings (by default all items are check marked - de-select sections you do NOT want to bring over, for example, the entire question bank)

  7. Click Next

  8. You will now see a page listing all the items in your Course (by default all the items in your course are selected)

    1. I WANT TO IMPORT EVERYTHING:  continue to step 8

    2. I DO NOT WANT TO IMPORT EVERYTING: 
        • Click on the link titled None to automatically de-select all the items first

        • Click the checkbox that represents the SECTION that contains the item(s) you wish to import

        • Once the section has been selected you can then click the checkbox for each item you want to import that resides in that section

  9. Scroll down and click Next

  10. You will see a confirmation page listing all the items that will be imported

  11. Scroll down and click Perform Import

  12. Once the import is complete click Continue

PLEASE READ!  Important things to note:

  • Existing course content will not be deleted or over-written.  Course content you import will be added to the existing site.  If you want to delete the existing content see the Restore process)

  • Student data will not be imported (eg, student lists, grades, etc.) If you want to bring existing student data over to your new course site see the Restore process)

Watch a video: How To Import A Course In Moodle

https://moodle.capilanou.ca/mod/book/tool/print/index.php?id=42837&chapterid=751

Backup a Moodle course

  • Go to your course home page and click on the "gear" icon at the top right
  • Choose Backup from the drop down list
  • by default ALL items in your course are pre-selected including student data - you can choose to remove items and/or student data here
  • when you are ready scroll to the bottom of the page and click Next
  • you can further select which items to backup up including student data - if you want to backup everything, scroll to the bottom and click Next
  • you should now be on the confirmation and review page - scroll to the bottom of the page and click Perform Backup

Restore a backup file

Click here for a print-friendly copy of this page!

I want to Restore:

 
NOTE: you first need a backup file to be able to restore, if you do not have one please refer to the backup procedures found here

Restore an OLD Moodle 1.9 backup file into a new Moodle course shell

  • locate your Settings block
  • Click on Course Administration >> Restore
  • You will now be on a page titled Import a backup file
  • Click Choose a file (grey button)
  • The File Picker will open up
    • on the left side, click Upload a file
    • on the right click on Choose File
    • navigate to your saved backup file
    • Click Upload this File
  • Click Restore (grey button)
  • You will see a page titled Backup details - scroll down to the bottom and click Continue (grey button on the bottom)
  • You will now see a page that gives you the option to Merge the course content or to Delete existing content first
  • Choose Merge the backup course into this course
  • Click Continue
  • You will now see a page titled Restore settings - keep the defaults, scroll down and click Next
  • You will now see a page titled Course settings - keep the defaults, scroll down and click Next
    • Note: if you choose to overwrite course configuration you may encounter unwanted behavior such as changing the course name as well as losing the self-enrolment option for students
  • Scroll to the bottom of the page and click Perform restore
  • When the restore is complete click the Continue to return to your course
    • Note: You may have to re-set your template to Topics if that is what you previously used

[ TOP ]






Restore a Moodle 2 backup file into a new Moodle course shell (without bringing over old student data)

  • locate your Settings block
  • Click on Course Administration >> Restore
  • You will now be on a page titled Import a backup file
  • Click Choose a file (grey button) to open up the File Picker
  • On the left side of the File Picker, you have some choices:
    • Choose Recent files if the course you are restoring was recently backed up from another Moodle course
      • A list of files will appear on the right side of the File Picker
      • Click on the backup file name (eg, backup-moodle-longname-1234.mbz)
      • click Select this file (grey button)
    • Choose Upload a file if you are uploading a backup file from your personal computer or network drive
      • An upload box will appear on the right side of the File Picker
      • Click Choose File
      • Navigate to your saved backup file
      • Click Upload this File
  • Click Restore (grey button)
  • You will see a page titled Backup details - scroll down to the bottom and click Continue (grey button on the bottom)
  • You will now see a page that gives you the option to Merge the course content or to Delete existing content first
  • Choose Delete existing content first  (if you are simply merging one or more specific items into a pre-existing course use the import process)
    • (merging 2x backup files may cause unwanted behavior such as duplicating enrolment key instances)
  • Scroll down and click Next
  • You will now see a page titled Restore settings
  • De-select Include enrolled users (Note: you will only see this option if you are using a backup file that actually contains student data)
  • Scroll down and click Next
  • You will now see a page titled Course settings - Keep all the defaults - scroll down to the bottom of the page and click Next
    • Note: if you choose to overwrite course configuration you may encounter unwanted behavior such as changing the course name as well as losing the self-enrolment option for students
  • Scroll to the bottom of the page and click Perform restore
  • When the restore is complete click the Continue to return to your course

  [ TOP ]

 

 


 

Restore a Moodle 2 backup file into a new Moodle course shell (keeping all student data in tact)

Note: In order to restore student data, you must back up student data first.  If you did not include student data when you backed up your course site the student data options will be disabled by default.  See Backup Procedures for more information.

  • locate your Settings block
  • Click on Course Administration >> Restore
  • You will now be on a page titled Import a backup file
  • Click Choose a file (grey button) to open up the File Picker
  • On the left side of the File Picker, you have some choices:
    • Choose Recent files if the course you are restoring was recently backed up from another Moodle course
      • A list of files will appear on the right side of the File Picker
      • Click on the backup file name (eg, backup-moodle-longname-1234.mbz)
      • click Select this file (grey button)
    • Choose Upload a file if you are uploading a backup file from your personal computer or network drive
      • An upload box will appear on the right side of the File Picker
      • Click Choose File
      • Navigate to your saved backup file
      • Click Upload this File
  • Click Restore (grey button)
  • You will see a page titled Backup details - scroll down to the bottom and click Continue (grey button on the bottom)
  • You will now see a page that gives you the option to Merge the course content or to Delete existing content first
  • Choose Delete existing content first  (if you are simply merging one or more specific items into a pre-existing course use the import process)
    • (merging 2x backup files may cause unwanted behavior such as duplicating enrolment key instances)
  • Scroll down and click Next
  • You will now see a page titled Restore settings - user data will be selected by default
  • Scroll down and click Next
  • You will now see a page titled Course settings - Keep all the defaults - scroll down to the bottom of the page and click Next
    • Note: if you choose to overwrite course configuration you may encounter unwanted behavior such as changing the course name as well as losing the self-enrolment option for students
  • Scroll to the bottom of the page and click Perform restore
  • When the restore is complete click the Continue to return to your course

[ TOP ]

Available but not shown on course page

"Available but not shown on course page" hides the item on the home page of the course. Students can interact with that item only if you linked to it from somewhere else. You can choose this in the settings when creating the item or later in the drop down under "Edit" for the item.

To make an item on the course home page visible to students, be sure to click on Show in the Edit options.

Here is a link to further information on this: https://support.sou.edu/kb/articles/faculty-items-available-but-not-shown

COPY/ADD COURSE CONTENT

COPY COURSE CONTENT

COURSE DESIGN

Design consideration and tips for Moodle course creation.

Writing For The Web - And Moodle

Websites that are created to be user-friendly for everyone.

 Goals of UX are:

  • Present in a clear and concise way
  •  Avoid ambiguity
  • Place important items in appropriate areas
  • Create content that works on all devices and browsers
  • Create content that is appropriate for all audiences

Go to Writing For The Web to learn how to create well designed and effective courses in Moodle.

Responsive Web Design for Moodle course development

The Next Standard

Responsive web design (RWD) is becoming the next standard on the web.

Learn how to create an optimal viewing experience on multiple devices - from desktop computers to cell phones or tablets. RWD websites are designed to be easy to read and navigate, no matter which device they are viewed on.

Learn more about responsive web design here.

ACCESSIBILITY

Accessibility To The Web For People With Disabilities

Most people today can hardly conceive of life without the internet. It provides access to news, email, shopping, and entertainment, at any hour of the day or night. Some have argued that no other single invention has been more revolutionary since Gutenberg's printing press in the 1400s. Now, at the click of a mouse, the world can be "at your fingertips"—that is, if you can use a mouse... and see the screen... and hear the audio—in other words, if you don't have a disability of any kind.

The web site WebAIM provides articles that should help you understand how people with disabilities use the web, the frustrations they feel when they cannot access the web, and what you can do to make your sites more accessible.

http://webaim.org/intro/

New Moodle HTML Editor

The Atto Editor

The editor in Moodle has changed with the latest version of Moodle. It is called Atto and has less options than the previous TinyMCE editor.

An Accessible Moodle

The reason for this is to try to ensure that content created for courses is “accessible” to students with disabilities. Accessibility is becoming more and more important to schools around the world – Cap included. There have been lawsuits brought against universities so our policy towards accessibility will probably be more rigorously enforced in years to come.

Accessible Content Creation

Many content creators inadvertently create content that is difficult to read for people that are vision or hearing impaired. By using some of the more advanced features such as text colour or background colour users may create content where the text and background do not have high enough contrast to make it readable to some students. There are many other things that can cause accessibility to fail. Here is a link to a Moodle site with more information: https://moodle.capilanou.ca/course/view.php?id=12755

Mobile Content Creation

Also, as we are in an era where most students (some estimate 80%) access their web content on mobile devices, some of the traditional desktop designs do not transition well to those devices. “Simpler” is better for viewing there. Moodle is positioning itself to provide accessible content as well as content that works effectively in a mobile environment.

You Can Still Use The Old Editor

All that being said, you can still choose to use the previous editor for now. If you go to Administration/My profile settings you can change back to the old editor under Edit profile/Preferences/Text editor. You will find a drop down box there. Choose TinyMCE HTML editor. Click the Update Profile button at the bottom and you will revert back.

Check For Accessibility

Before you do this you might want to use the Accessibility Checker button (bottom row to the left of the “ear”) on your current content to get a report on how compliant your content is.

The Accessible Campus

Introduction to Accessible Education

Accessible Education is the process of designing courses and developing a teaching style to meet the needs of people from a variety of backgrounds, abilities and learning styles. Just as there is no single way to teach, people learn in a variety of ways; using different instructional methods will help meet the needs of the greatest number of learners.

The Educators’ Accessibility Toolkit provides guidelines and tips on how to make your courses and your teaching more accessible to students. These tips are in line with research on best practices in teaching and learning.

http://www.accessiblecampus.ca/educators/intro-to-accessible-education/


How to Make Word and PDF documents accessible to students with disablities.

If you distribute content to students using Word or PDF files everyone benefits from organized, clear, concise and well laid-out assignments, syllabi and handouts. These tips can help you make your Word documents and PDFs accessible to the greatest number of students.

http://www.accessiblecampus.ca/educators/teaching-tips/using-word-docs-and-pdfs/

Principles Of Accessible Web Design

People With Disabilities On The Web

Though estimates vary, most studies find that about one fifth (20%) of the population has some kind of disability. Not all of these people have disabilities that make it difficult for them to access the internet, but it is still a significant portion of the population. Businesses would be unwise to purposely exclude 20, 10, or even 5 percent of their potential customers from their web sites. For schools, universities, and government entities it would not only be unwise, but in many cases, it would also break the law.

Principles Of Accessible Design

WebAIM provides some of the basic principles to apply to accessible web design.

http://webaim.org/intro/#principles

Converting Documents To Accessible PDF Files

Converting Documents To Accessible PDF Files

Here is a link to the WebAIM resource site explaining how to convert Word documents to accessible PDF documents. The same principle applies to creating accessible documents from other programs. http://webaim.org/techniques/acrobat/converting

PDF files are not typically created in Acrobat. They are usually created in another program and converted to PDF. There are dozens or probably hundreds of programs that can create PDF files, but very few of them produce tagged PDF files. If you are using Microsoft Word or PowerPoint, OpenOffice.org Writer, or Adobe tools such as InDesign, you can often create accessible, tagged PDF files without opening Acrobat. Of course, the accessibility of the PDF depends on the accessibility of the original document.

REPORTING TOOLS

REPORTING TOOLS

Student Activity/Participation Reports

  1. Participation report – view a count of ALL student participation in a given activity
  2. Activity report – view a summarized count of all course activity by topic/week
  3. Logs – view detailed logs by student by activity that you can export into Excel to sort and filter
  4. Logs – view detailed logs by student that displays a bar chart graphic (cannot export to excel)
  5. Reports by Student:
    1. Outline Report – human readable summary of all activity (not in log format)
    2. Complete Report - same as above along with actual assignment submissions, grades and instructor feedback

 

 

Participation Report

  1. On your main Moodle course page, click the Gear icon in the top right corner
  2. Select More at the bottom of the list of options
  3. Scroll down to the Reports section
  4. Click Course participation and then set your options:
    • Choose the Activity module
    • Choose the Look back time (eg 1 week, 1 day, etc.)
    • Change Show only to Student
    • Change Show actions to Post, View or keep the value at All actions (this would be dependent on the activity type)
  1. Click Go

 

Activity Report

  1. On your main Moodle course page, click the Gear icon in the top right corner
  2. Select More at the bottom of the list of options
  3. Scroll down to the Reports section and click on Activity report

 

Logs

  1. On your main Moodle course page, click the Gear icon in the top right corner
  2. Select More at the bottom of the list of options
  3. Scroll down to the Reports section and click on Logs and you can filter on the following:
    • By Participant
    • By Date
    • By Activity
    • By Action (Create, View, Update, Delete, All)
    • By Source (leave defaults)
    • By Event (Teaching, Participating, Other)
  1. Click Get these logs
  2. Scroll to the bottom of the page and click Download to export the logs into excel where you can save, sort and filter on the results

 

Logs - by Student

  1. Click on Participants
  2. Click on the student name
  3. View options under Reports
    • All logs – pretty bar charts

 

Outline Report and Complete Report – by Student

  1. Click on Participants
  2. Click on the student name to access their profile page
  3. Select one of the options within the Report section
    • Outline report – human readable summary of all activity (not in log format)
    • Complete report – same as above along with actual assignment submissions, grades and instructor feedback

ACTIVITIES

ADDING ACTIVITIES (work in progress)

Add the Attendance activity

Using Attendance

Attendance is a feature that allows instructors to report attendance in face-to-face classes into Moodle. Attendance reports can be viewed by both the instructor and the student, and a grade can be assigned. Instructors are able to customize the attendance status descriptions (i.e. present, absent, late, etc.) and the grade associated with each.

Adding an Attendance Activity

Follow the steps below to add an Attendance module to one or more of the sections of the course.

  1. Add an activity or resourceClick Turn editing on at the top right of the course home page.
  2. Click Add an activity or resource in the section where you would like the attendance to be listed on the course main page.
  3. Select Attendance in the pop-up under Activities, and then click Add. The Attendance settings page appears.

Configuring Attendance

  1. Click Expand all to expand each of the sections and reveal the options.

General

  1. Note that it is possible to hide the attendance from students. See step one in the next section, Common Module Settings, for instructions.Enter an alternate title in the Name field if you prefer a different title. This name will appear as a link for both students and instructors to access the Attendance on the course main page.
  2. Select a Grade to be assigned to attendance from the drop-down list.

Common Module Settings

  1. Leave the Visible drop-down at Show if you want your students to be able to view their attendance, or select hide if you do not.
  2. Select the appropriate Group mode from the drop-down:
    • None: will only allow for attendance of the entire group to be taken
    • Separate: will allow the instructor to create attendance "sessions" for groups only
    • Visible: will allow the instructor to create attendance "sessions" for the entire class and "sessions" for individual groups

Restrict Access

Restrict access options allow you to set restrictions on an activity or resource by date & time, or by conditions related to previous activities.

  1. Set conditions for activity completion as required. Refer to the Restricting access to resource and activity training page for setting up restriction criteria.

Click Save and display to set up Attendance. The Attendance for the course set up page appears with multiple tabs across the top.

Customizing Attendance Variables

You can customize the attendance status variables to suit your needs. The default variables are: Present, Late, Excused and Absent. You can also assign a point value for each variable if you have chosen to grade attendance.

Customizing Attendance Variables

Changing the Attendance Status Variables

  1. Click the Settings tab in the Attendance for the course page.
  2. Change any of the Acronyms or Descriptions as required. The acronyms represent the variable at the top of the column when taking attendance.
  3. Change the Grade for each associated variable if applicable.
  4. Click Update to save your changes.

Adding and Deleting Attendance Variables

  1. Enter an appropriate Acronym, Description and Grade (if applicable) in the corresponding columns of the empty row.
  2. Click Add. Your new variable appears on the list and another blank row appears.

    You can delete any variables you create by clicking the icon in the Action column. Only variables that you create can be deleted. Other variables can be hidden if not required.

Hiding Attendance Variables

You can hide any of the existing variables from the attendance. For example, you may only want to use two variable (i.e. Present and Absent).

  1. Click the Hide icon icon in the Action column. The variable no longer appears as a status option when taking attendance.

    To make the option available again, click the Show icon icon.

Adding Attendance Sessions

In order to take attendance, you first need to add the sessions. The sessions are a list of classes, tutorials, lab or other class meetings organized by date. You can add multiple sessions for regularly repeating sessions or add several instances of attendance sessions for different types of classes (i.e. lectures, labs, tutorials) or for groups.

Follow the instructions below to add one or multiple sessions for a single slass type.

Adding Attendance Sessions

  1. Click the Add tab in the Attendance for the course page.
  2. Configure the sessions(s) as required.
    • Session type: Depending on how you configured Group mode, you may or may not have any options. Common refers to the entire class, and Group will allow you to include the members of one or more groups in the list of students.

      When set to Groups, you can select one or more groups to include (by holding down the Control key and clicking the group names) in the Groups box.

    • Create multiple sessions: Enable this option if you want to add repeating sessions. (i.e. every Monday and Wednesday at 10 am for the semester).
    • Session Date: Use the drop-down lists to select the date and start time of the session. If you have enable multiple sessions, this will be the first day of class.
    • Duration: Enter the duration of the class in hours and minutes using the drop-down lists.
    • Session end date: Use the drop-down lists to select the date of the last day of classes. This option is only available if Create multiple sessions is enabled.
    • Session Days: Select the day(s) the class is held. This option is only availble if Create multiple sessions is enabled.
    • Frequency: Enter the frequency of the meetings in weeks. For example, if the class meets every week on Mondays, the frequency will be 1. If the class meets every other week on Mondays, the frequency will be 2, etc. This option is only availble if Create multiple sessions is enabled.
    • Description: Enter the name of the name or type of class as it will appear in the attendance records.

      Different types of classes can be added separately if requried.

  3. Click Add session to complete the task. You will get a message that your sessions have been added.

    To view your sessions, click the Sessions tab at the top.

  4. Repeat steps one through three to add another session or a different set of sessions, such as Lab or Tutorials.

Taking Attendance

Once you have customized your attendance status variables and added the sessions to the activity, you can begin recording attendance from the Sessions tab. On this page, a list of your sessions appears, which can be filtered by month, week or day using the buttons below the tabs to the right.

Attendance Sessions

In the Action column of each session row, there are three icons.

delete iconClick this icon to record attendance for corresponding session. This option only appears if attendance has not yet been recorded.

delete icon Click this icon to make changes to attendance that has already been recorded. This option only appears once Attendance has been recorded.

delete iconClick this icon to edit the corresponding session details, such as date, time, duration and description.

delete iconClick this icon to delete the corresponding session.

Follow the instructions below to record attendance for your class.

    1. Click the Sessions tab in the Attendance for the course page.
    2. Click the delete icon icon in the Action column of the corresponding row of the session to record.

      A new page displays the session information at the top, a list of the students and the attendance options for each. It is possible to record each student's attendance status in once click by clicking the corresponding red letter at the top of the coloumn. For example, if you wanted to mark all students present, you would click the red "P" in the top row of the register.

    3. Attendance Sessions
    4. Select the appropriate attendance status for each student and write any notes in the Remarks boxes. Note that students will see your remarks.
    5. Click Save attendance to save the entry.

You can view a summary of attendance by clicking the Report tab at the top. It will show each student's attendance status for each lesson and their grade if applicable.

If required, you can also download an Excel version of the attendance record by clicking the Export tab. The file includes student ID, username, first and last names along with the each student's attendance status for each session, and their grade if applicable.

GRADING & USING THE GRADEBOOK


How can I add Grades to Moodle and allow students to access them?

Why would you want to do this? To track student progress and to allow students to view their own progress


STEP 1

Choose how Grades will be contained and displayed to students

There are different ways of containing and displaying grades in Moodle. There are pros and cons to each method.

  1. Add a new Assignment Activity on your Moodle site
  2. Add a different type of Graded Activity on your Moodle site (eg, rated ForumLessonQuiz, etc.)
  3. Add a new Grade Item in your Gradebook

STEP 2

Decide on how you want all of your Grades aggregated and adjust your Gradebook Settings if necessary
By default, all new Moodle course sites use Simple Weighted Mean of Grades.  If you have imported content from a previous Moodle course site, the Gradebook will be set up with the aggregation method used in the imported course.


STEP 3

Review the different methods of how to enter grades to determine what will work best for you

Grades can be entered in multiple locations in Moodle. There are advantages to each, for example entering grades from the Assignment has the advantage that it will send a notification to the student when the grade is submitted. This will not happen when the grade is edited from the grader report or single view screen.

You can review the Quick Grading Guide at Moodle.org to see a brief description of each method to determine what will work best for you!


Everything else you need to know about Grading and using the Gradebook in Moodle can be found on the following pages (or you can continue to view our custom help pages, with step-by-step instructions on frequently used features, by navigating to the next page of this article).

  1. Grades
  2. FAQ for Grades

Enter Grades using Grader Report

Why would you want to do this? To track student progress and to allow students to view their own progress.

  • Go into your Gradebook. Click on the "gear" icon at the top right of the page and choose Gradebook setup from the drop down list

  • Make sure you are on the View Tab >> Grader Report

  • Type the grade directly into the cell for each corresponding student/graded item

  • Use the enter key on your keyboard or your mouse to save grades and to navigate to the next grade item



For more information on Grading in Moodle or if you need more clarification on the methods above please see




Enter Grades Using Single View Form

Why would you want to do this? To track student progress and to allow students to view their own progress.

There are 2 ways to get to the Single View Form

METHOD 1: Shortcut to Single View Form from your Grader Report

      • In your Grader Report view click on the pencil icon to the right of the Grade Item you are marking

      • Enter grades into the text boxes under the Grade column

        (you may have to click on the Override All link if the item you are marking was created as an Assignment Activity)

      • When you are done entering grades, click the Save button

METHOD 2: Go directly to the Single View Form tab

      • Go to your Gradebook

      • Click on the View Tab

      • Click on the Single View Tab

      • Select a Grade Item or User to bring up the grading form
      • Enter grades into the text boxes under the Grade column

        (you may have to click on the Override All link if the item you are marking was created as an Assignment Activity)

      • When you are done entering grades, click the Save button



For more information on Grading in Moodle or if you need more clarification on the methods above please see






Enter Grades using Assignment Activity - Quick Grade

Why would you want to do this? Quick grading is best for entering grades without adding feedback comments or feedback files.

  • Click on your Assignment

  • Click on AssignmentAdministration >> View/gradeallsubmissions

  • Scroll to the bottom of the page to make sure Quickgrading has been selected

  • Enter grades into the text boxes under the Grade column

  • Scroll to the bottom of the page and click the button Save all quick grading changes



For more information on Grading in Moodle or if you need more clarification on the methods above please see




Enter Bulk Grades

Why would you want to do this? The majority of your student grades might be the same value, for example everyone gets 1 point for participation.  It is easier to enter these values all at once.

  • Go into your Gradebook (Course Administration >> Grades)

  • Click on the View tab

  • Click on the link titled Single View tab
    • (or if you are on the Grader Report you can use the shortcut pencil icon to the right of the Grade Item name)

  • Select the Grade Item 

  • Scroll to the bottom of the page

  • Check the box Perform bulk insert

  • Enter a grade in the Insert value text box

  • Click the Save button



For more information on Grading in Moodle or if you need more clarification on the methods above please see




Enter Grades using Assignment Activity with Comments/Feedback

Why would you want to do this? Adding Feedback Comments and/or Files can be useful for lesson comprehension, motivation, etc.

  • Click on the Assignment

  • Click on AssignmentAdministration >> View/gradeallsubmissions

  • Click on the Grade icon directly above the first text box under the Grade column for the first student

  • Enter a grade

  • Enter Feedback comments (this needs to be set in Assignment settings first)

  • Upload a Feedback file (this needs to be set in Assignment settings first)

  • Click the button Save and show next to grade the next student


See Upload Multiple Feedback Files at Once in Advanced Grading Section.



For more information on Grading in Moodle or if you need more clarification on the methods above please see




Export Gradebook to Excel

Why would you want to do this? You might be required to submit your grades to your Administrator or you might want to keep a hard copy of the students' grades on file.

  • Go into your Gradebook (Course Administration >> Gradebook setup)

  • Click Export (top row, far right)

  • Click Excel Spreadsheet (bottom row, 3rd option from the left)

  • Select or deselect items to be exported

  • Click the Download button



For more information on Grading in Moodle or if you need more clarification on the methods above please see



Displaying letter, real or percentage grades in the grade columns in the Gradebook view

Displaying a letter grade in the grade columns in the Standard Gradebook view

  1. Go to the gradebook and click on the Setup tab.
  2. Select Course grade settings beneath it.
  3. Scroll down to the Grade item settings area.
  4. Select one of the Letter grade options from the Grade display type drop-down menu (you’ll want the first one):
    • Letter: displays only the letter grade.
    • Letter (real): displays the letter grade with the points total in parentheses.
    • Letter (percentage): displays the letter grade with the percentage in parentheses.
  5. Scroll down and click Save changes.

Advanced Grading Topics

Advanced Grading Topics, eg, offline marking, upload multiple feedback files at once, blind marking, rubrics, etc.

Coming soon ...

ASSIGNMENT ACTIVITY

ASSIGNMENTS

Download all assignment submissions at once and upload multiple feedback files at once

  1. Click on the Assignment activity that contains the students uploaded files

  2. Click on View/grade all submissions link

  3. Scroll to the bottom of the page and uncheck Download submissions in folders (unless you have multiple files per student and wish to maintain separate folders for each student)

  4. Scroll back to the top of the page

  5. Under Grading action (top left), choose Download all submissions from the drop-down menu

  6. Extract the .zip file that downloaded to your computer

  7. Enter your student feedback accordingly

  8. Save your changes - do not change the name of the student's file

  9. Zip the modified files (the name you choose for the zip file does not matter)

  10. Return to your Assignment activity in Moodle

  11. Under Grading action (top left), choose Upload multiple feedback files in a zip

  12. Upload the zip file you created in step 7

  13. Click the button Import feedback file(s)

Offline Marking

Bulk Downloading and Uploading Assignments and Grading Worksheet

These three videos take you through downloading, marking and uploading assignments in bulk in Moodle 2.3 and higher.

1. Download all assignments into a zip file and download the grading worksheet for offline marking. https://www.youtube.com/watch?v=sZVNHTO1TSc

2. Mark the assignments and enter the mark and feedback into the grading worksheet. https://www.youtube.com/watch?v=ipvD4LdQiN8

3. Upload the marked assignments in the zip file and upload the grading worksheet and feedback into the Moodle gradebook. https://www.youtube.com/watch?v=DPv1AidOjjU

Add an Assignment Activity

Why would you want to do this? To allow students to upload one or more files to you, to allow students to submit some online text to you or you may just want to utilize the Assignment features for one of your offline class activities.  Features such as grading, using a rubric or providing feedback to your students online.

  1. Turn your editing on

  2. Click Add an activity or resource

  3. Select Assignment

  4. Type in the Assignment Name

  5. You can enter instructions for your students in the Description

  6. Availability - adjust dates as required (eg, due date, etc.)

  7. Submission Types - default is set to upload 1 file - change as required (eg, deselect this option if offline assignment)

  8. Notifications - default setting for notifying students - select yes if you want an email sent to students after you have graded them

  9. Grade - enter the Max value for the assignment (100 is the default)

  10. Scroll to the bottom of the page and click the button Save and return to course

Grant An Extension to an assignment

You can “Grant an extension” to assignments to one or more students in your course. To do this:

  1. Go to the assignment in your course that you wish to grant an extension in and then click on “View/grade all submissions”.

  2. Once you are on the Grading page put checks in the boxes next to the students you wish to give an extension to.

  3. Near the bottom of this page you will see the words “With selected…”

  4. From the drop down box to the right of that choose “Grant extension”.

  5. Click the “Go” button to the right and then click the “OK” button on the popup box to confirm the students you wish to grant an extension to (if there is only one student it will ask you if you want to do this for "All" students)..

  6. Now change the “Extension due date” to whatever date you want and click on “Save changes”.

 

Automatically Release Access to an assignment

You can control when activities or resources appear in your Moodle course. Go to an assignment in your course. Once there:

  1. In the Administration block on the left under Assignment administration click on “Edit settings”.

  2. Once there scroll down to the bottom of the page to “Restrict access”. Click on this to open it.

  3. Set the date in the “Allow access from” settings that you wish to open this assignment to your students on.

  4. At the bottom of this block set “While access is prevented” choose “Hide activity entirely in the course and the gradebook” from the drop down list.  This will entirely hide the link to the assignment from students on the home page until the date you have set. If you wish them to see a grey link that is not clickable leave this as the default choice. They will then be able to see what is upcoming but won’t be able to click on it until the date you set to allow access.

QUIZZES

QUIZZES

Safe Exam Browser - Lab Computer Lock Down for Online Exams


Safe Exam Browser
is a web browser (like Internet Explorer, Google Chrome, etc.) that features a lock-down system when in use.  It directly integrates with Moodle and it can be found in most of the computer labs in the North Vancouver and Sechelt campuses (see full list below).

Anyone who uses this browser will not be able to navigate away from it at any time after it is opened. For example, once the browser is opened, you will be not be able to open any new tabs or windows or access the desktop or network drives.  Therefore if your exam requires the student to have this functionality do not use this browser.



How to configure your Moodle Quiz to force the use of Safe Exam Browser
(The Moodle Quiz will not open in any other Browser if this option is selected)

  1. Edit your Quiz settings
  2. Scroll down to the section titled Extra restrictions on attempts
  3. Select Require the use of Safe Exam Browser
  4. Click Save and return to course

How to open Safe Exam Browser in a computer lab

  1. Click on Safe Exam Browser in the Start menu (or the Icon may be on the desktop) 
  2. The Capilanou Moodle website will automatically open
  3. Log into Moodle
  4. Navigate to  your exam

How to close Safe Exam Browser

  1. Click control + alt + delete using the keyboard
  2. Choose to shut down the computer by clicking on the shut down icon on the bottom right corner of the screen



List of labs that have Safe Exam Browser software installed

North Vancouver Campus

AR117
BR310
BR324
BR335
BR338
BR377
BR382
CE223
CE224
CE237
FR206
FR210
FR212
FR213
FR215
FR302
FR305
FR402
LB115
LB316
LB317
DW114

And all Open Labs: LB101, LB128, CE232

Sechelt Campus

SE107
SE116

Create a Quiz - Quick Start Instructions

https://docs.moodle.org/30/en/Quiz_quick_guide

Create a new category for your question bank

  1. Select Course Administration >> Question Bank >> Categories
  2. Scroll to the bottom of the page
  3. Type a Name for your category within the Add category section
  4. Change the Parent category if you want this new category to be a subcategory of another one
  5. Click the button Add category
  6. Repeat steps 3-5 for each category you want to add

Move quiz questions into a new Category

NOTE: You must first create a new category before you can move questions into it

  1. Select Course Administration >> Question Bank >> Questions
  2. 'Select a category'  from the list of drop down options to retrieve the list of questions you wish to move
  3. Select one or more questions you wish to move to the new category (you can sort by question type by clicking on the T icon at the top of the list)
  4. Scroll to the bottom of the page
  5. Change the drop down menu of options to the category you want to move the questions to
  6. Click the button titled Move to

Delete quiz questions from question bank


NOTE:  If the questions exist in a Quiz on your Moodle site, those questions will not be deleted.  They will remain in the Quiz.  If you plan to re-use the quizzes that contain the questions you are deleting from the bank then you must also remove the questions from the Quiz.

  1. Select Course Administration >> Question Bank >> Questions
  2. 'Select a category'  from the list of drop down options to retrieve the list of questions you wish to delete
  3. Select one or more questions you wish to delete (you can sort by question type by clicking on the T icon at the top of the list)
  4. Scroll to the bottom of the page
  5. Click the button titled Delete

Remove questions from a Quiz

  1. Click on your Quiz
  2. Select the Order and paging tab
  3. Place a checkmark in the square box directly to the left of the question you want to remove
  4. You can select all questions by scrolling to the bottom of the page and clicking the Select all link
  5. Click the button titled Remove selected
  6. If you are remove a large amount of questions you may be left with empty pages.  If this happens click on the Repaginate button near the top right

NOTE: You cannot remove questions from a Quiz that has attempts.  You must either remove the attempts or import the quiz into a new course site and then remove the questions.

Shuffle Questions

You can set your quiz in Moodle to shuffle the questions by choosing Shuffle randomly within Layout >> Question order in your Quiz settings. 

You can further shuffle within questions by choosing Yes within Question behavior >> Shuffle within questions in your Quiz settings. 

NOTE watch for questions that have a ‘select all of the above’ format.  For these type of questions you will want to go into your question bank and edit the question to turn off shuffling within questions – just for these particular ones.  You want to do this to avoid displaying a question like this:

Choose the best answer:

  1. This one
  2. All of the above
  3. That one
  4. The other one

Add a Student Override

To give one or more students different quiz options (eg, more time to complete the quiz than the rest of the students)

  • Click on your quiz
  • Click on the Gear Icon on the top right of the course page
  • Select User overrides
  • Click the button Add user override
  • Click on the drop down arrow in the search box to choose a student for the override
  • Enter the override detail (eg, 2nd attempt, time limit, etc.)
  • Click the Save button or Save and enter another override to repeat for another student

Remove Student attempts

  • Click on the Quiz
  • There should be a summary of attempts displayed as a link titled Attempts - Click this link to go to the attempts
  • Checkmark the attempt(s) you wish to delete (checkbox to the left of the student name)
  • Scroll down to the bottom of the page and click Delete selected attempts (grey button at the bottom of all the results)

Import Question Bank from blackboard .zip file

Note: these are steps specific to importing a series of quiz questions that have already been generated using a 3rd party tool such as Test Gen and exported in a format Moodle is able to read (such as blackboard).

  1. Extract the blackboard zip file

      • Save the .zip file (blackboard.zip) to your computer
      • Extract the file blackboard.zip to your computer (after you have saved it, right click and choose extract all)


  2. Create Categories in Moodle for each quiz chapter (you have a lot of .dat files.  Does each one represent a separate chapter?  If so do you want to create a category for each chapter?  If so follow these steps and repeat for each chapter)

      • Log into your moodle course
      • Locate your Administration block and click on Course Administration >> Question Bank >> Categories
      • Scroll down to the section titled ‘Add Category’
      • Type the name of the category into field titled *Name (eg, Chapter 1)
      • Click on the button Add Cateogry to save your changes
      • Repeat steps 3-5 for each category you want to create


  3. Import the .dat files (quiz questions) into each Moodle question category  (now that you have extracted the quiz questions to your computer (step 1) and created categories for each one (step 2) you can import the questions into each category)

      • Locate your Administration block and click on Course Administration >> Question Bank >> Import
      • Within the section titled File Format select the 3rd option from the top (Blackboard V6+)
      • Within the section titled General make you select the appropriate category that you created in step 2
      • Within the section titled Import questions from file – open up another window on your computer that has all of your .dat files from step 1 and drag and drop one of the .dat files into the box with the blue arrow (or if you are having problems with drag and drop click the button Choose a File and browse to the .dat file)
      • Click on the Import button
      • Repeat steps 2-5 for each .dat file you want to import

How To Create a "Cloze" Quiz

You can create your own quizzes using the "Cloze" quiz coding format. Here is an excellent video that demonstrates this process.

DISCUSSION FORUMS

Different Types of Discussion Forums

5 Different types of forums you can create in Moodle

  1. A SINGLE SIMPLE DISCUSSION - A single discussion topic which everyone can reply to (cannot be used with separate groups)

    • This type of Forum might be useful for when you want to ask one specific question and have the students reply to your question. The students can also reply to others' responses to your question.

  2. EACH PERSON POSTS ONE DISCUSSION - Each student can post exactly one new discussion topic, which everyone can then reply to.

    • This type of Forum might be useful for when you want to have 'Introductions' or 'icebreaker discussions'. Each student is limited to creating just one discussion item where they can introduce themselves. Both the teacher and other students can then reply.

  3. Q AND A FORUM - Students must first post their perspectives before viewing other students' posts.

    • This type of Forum might be useful when you want to encourage original thought as it keeps the students from seeing other students' posts until he/she has submitted his/her own post first.

  4. STANDARD FORUM FOR GENERAL USE - An open forum where anyone can start a new discussion at any time.

    • This type of Forum might be useful for an open ended discussions where anyone can create new discussions and reply to discussions

    • Some examples:

      • Moodle Technical Help Forum - students can post their questions around any technical problems they are having with Moodle and other students are encouraged to help their peers by replying to them. The instructor can choose to moderate this type of discussion forum or leave it as a student-only forum.

      • Course Assignments Help Forum - students can post discussion items around any questions they may have around the course assignments. Other students can be encouraged to help their peers by replying to them. The instructor would probably want to moderate this type of forum to make sure the students were accurately relaying correct information.

      • Group work - using Moodle's Group functionality, you can allow students to use discussion forum areas that are accessible only to their respective groups. All group discussions are viewable to the instructor.

  5. STANDARD FORUM DISPLAYED IN A BLOG-LIKE FORMAT - An open forum where anyone can start a new discussion at any time, and in which discussion topics are displayed on one page with "Discuss this topic" links.

    • This type of Forum might be useful for an open ended discussions where anyone can create new discussions and reply to discussions

    • Examples are similar to Standard forum for general use (as above)

Everything else you need to know about using Forums in Moodle can be found on the following pages (or you can continue to view our custom help pages, with step-by-step instructions on frequently used features, by navigating to the next page of this article.

1. Forum Settings

2. Extra information for Teachers and Students about using the Forum Activity

3. FAQ for the Forum Activity

4. More ideas for pedagogical uses for Forums


Here’s a YouTube video that gives a general overview of how to create forums in Moodle.



How to create a forum

Why would you want to do this? To engage students in asynchronous discussions online as a part of your online/mixed mode course or to augment your face-to-face class.  More ...

  • Turn editing on

  • Click the Add an Activity or Resource link

  • Select Forum and then click on the Add button

  • Enter a Name for your Forum

  • Enter a brief Description (instructions for your students)

  • The default Forum Type is Standard Forum for General Use (see below for examples of the different types of Forums)

  • Scroll down and click Save and return to course


 

Allow Forum Posts to be Rated

Why would you want to do this? For grading purposes.

  1. Click on the Forum

  2. Locate the Administration block

  3. Click Forum settings >> Edit settings

  4. Scroll down to the section titled Ratings

  5. Choose how you want to aggregate the Ratings by selecting a value from the drop-down menu

  6. Enter a value in the Maximum points text box (default value is 100)

    • Optional: Change the scale type to none if you do not wish for the ratings to aggregate into your gradebook total
    • Optional: Change the scale type to Scale if you want to choose a custom scale which you can create in the Gradebook

  7. Scroll to the bottom of the page and click Save and return to course

  8. Click on your Forum and select a single discussion post that you would like to rate

  9. You should now see a drop-down menu in the bottom left corner of the post which will allow you to assign a rating based on the value you selected in Step 6

Allow Students to Rate Forum Posts

Why would you want to do this? This might be useful for Peer Assessment or to flag 'useful' posts in a Help Forum using a custom text scale.

  1. From your Administration Block, select Forum Administration >> Permissions

  2. This page lists all the permissions a role can have.  You will be looking for the Capability for the Activity: Forum called Rate Posts (mod/forum:rate)  (You type mod/forum:rate directly into the Filter box to quickly find this)

  3. Once you find the row that says Rate Posts (mod/forum:rate), by default Non-editing Teacher, Teacher and Manager should only have permissions

  4. Click the plus sign icon on the left to assign another role (the plus sign icon on the right will prohibit this capability)

  5. A pop up window titled Allow Role will appear - click the box that says Student

    By default only the Teacher can see all of the ratings and the detail.  The student will not be able to see what their ratings are and who rated them.  They will however, be able to see some detail depending on what the Teacher has configured in the Forum.  For example, if count of ratings, they may see that 6 students rated their post. 

View all student posts at a glance

Why would you want to do this? For marking purposes.

  1. Once in your course site, click on Participants

  2. Click on the name of a student

  3. Locate your Navigation block

  4. Click Current Course >> [course name] >> Participants >> [student name] >> Forum Posts >> Posts



TIP #1: You can print the page of forum posts by using your browser print option (File, Print).  NOTE: if there is more than one page of results you will have to print each page view separately.

TIP #2: Make sure your docks are blocked and that your editing is turned off to maximize your screen size for viewing and printing.

TIP #3: Try doing a Print Preview first to see what the print job will look like.  You can decrease the number of pages by decreasing the scale (also known as zoom or print size) to a lesser percentage such as 60%.

 

How to Lock Forum Posts

Why would you want to do this?  To make Forums 'read only' so your students can access the information on the Forums but can no longer reply to posts or create new ones.

  1. Click on the Forum

  2. Within the Administration block click on Permissions

  3. Select ‘Student’ from Advanced Role Override drop down menu

  4. Scroll down to the section titled Activity:Forum and put a check next to the Prevent option next to the options Reply to posts and Start new discussions

  5. Scroll down to the bottom of the page and save your changes



Here is a video explaining how to use the Moodle forums permissions settings to lock form posts.

https://www.youtube.com/watch?v=SK8gzQTVKk4

ADDING LIBRARY RESOURCES

Adding Library resources to your Moodle site

Library video for your moodle site or classroom use

The library offers streaming video for teaching and learning among the video options in our collections work. Embeddable and linkable videos from Library collections are something to consider in addition to what you might find on the open web.  Selected titles are constantly under development and renewal so please checkout the latest on what is available via our library webpages and our website announcements.  Discover library video for your moodle site or other classroom use via: http://capilanou.ca/library/find/media2.html

 

Further info on requesting titles and embedding content here: http://capilanou.ca/library/use/instructors/media-requests/

Oh yes and what is posted from our licensed video platforms is always learning-ready and copyright-compliant!  Questions?  Just ask we are happy to help.

Reading Lists

Faculty can now create reading lists in their courses. One or more reading lists can be added to a course. To add a reading list turn editing on in your course and click on "Add and activity or resource" at the bottom of the topic or weekly block you wish to add it to. Under the Activities section of the pop up window choose External Tool. Click "Add". You will be taken to a page where you can configure your reading list.

Watch this video for details of how to configure the reading list and to see both the faculty and student views of the plug in.

. https://www.youtube.com/watch?v=RfUgYmiYeXc&feature=youtu.be

GLOSSARY ACTIVITY

GLOSSARY ACTIVITY

Export A Glossary

Exporting glossary entries to another glossary

Glossary entries can be exported and then imported into another glossary.

  1. In Settings > Glossary administration > Export entries click the "Export entries to file" button.
  2. Save the automatically generated XML file on your computer.

When the entries are imported into another glossary, the user performing the import will be listed as author of all the entries.

A copy of a glossary may also be made by backing up the activity. To include glossary entries in the backup, 'Include enrolled users' must be ticked in the initial backup settings. When the glossary is restored, the authors of the entries will be the same as in the original glossary.

Import A Glossary

Import glossary entries

Glossary entries can be exported and then imported into another glossary via an XML file.

Importing glossary entries

  • As an editing teacher, access your glossary
  • Go to Settings > Glossary administration > Import entries

importglossaryentries.png

  • Click the "Choose a file" button and browse for the exported entries XML file on your computer
  • Select the destination for the new entries: either the current glossary or a new one
  • If you want to import category information, click the checkbox.
  • Click the "Submit" button.

xmlimportscreen.png

You'll then see a report of the entries and categories added to the glossary. If you enabled duplicate entries when you created the glossary, the import process will add all of the new definitions. Otherwise, it will not allow you to import any duplicate entries.

You will be listed as author of all the entries.

For more and troubleshooting...

WORKSHOP ACTIVITY

WORKSHOP ACTIVITY

How To Use the Workshop Activity Module - Video

This YouTube video gives a good basic overview of how to set up and use the Workshop Activity.

FEEDBACK ACTIVITY

FEEDBACK FORM

Add a Feedback Form

STEP 1 - Create a feedback form (shell)

  1. Click the Turn editing on button at the top right of the course page

  2. Click the Add an activity or resource link

  3. The Activity chooser will then pop up, scroll down to ACTIVITIES, select Feedback and then click the Add button

  4. You will now be on a new page titled Adding a new Feedback ...

  5. Enter a Name for your Feedback form (this is what will be displayed to the students)

  6. Enter a Description (eg, instructions to the student)

  7. If you want to set an open and/or close date, click the checkbox to enable these fields and enter the corresponding dates

  8. Feedback Options

    1. Record user names (choose whether or not you want to make the results anonymous)
    2. Show analysis page after submit  (choose whether or not you want to display the results to the students)
    3. Enable notification of submissions (choose whether or not you would like to receive an email notification each time a student submits feedback)
    4. Multiple submissions (choose whether or not you would like students to submit once or multiple times - note: this option only works if the feedback is anonymous)
    5. Automated numbers (choose whether or not you want numbers to precede each of your feedback options)
  9. Scroll to the bottom of the page and click the button Save and display

STEP 2 - add questions to your form

  1. Click on the Edit questions tab
  2. Under the section titled Add question to activity - select the type of question you wish to add

For more detailed information on the types of feedback questions you can add you can refer to Moodle.org Building Feedback page.

ADDING VIDEO

Required software on student's computer

Although Moodle prepares the media files to be played in the browser, the actual playback is handled by various types of browser plug-in software, primarily Adobe Flash, Quicktime, Windows Media Player and Real Player. If users do not have these installed they may be prompted to go and install them by their browser. These pieces of software are generally free, easily installed and widely used so this will only be an issue for small numbers of users.

More information on using video in Moodle

Should I put my video into a label or a page?

Why does my video link embed my video instead of linking to another site?

Adding a video to a Label will mean it displays as soon as the user clicks on that course page. This can be beneficial if the video is, for example, an introduction to the course or an integral part of the whole course. However, if there are several videos in labels, they can slow the loading of the course down, especially if the videos are coming from an external site.

Adding a video to a Page in Moodle means that the user has to click a text link to reach the video, but it doesn't clutter up the main course page and it is a better choice if the course contains a large number of videos.

How can I disable player embedding for a link in a label?

If you want to prevent the embedded player and keep just the link to the video, add "nomediaplugin" class to the HTML anchor tag producing the link. For example: <a href="https://link.to/your/video" class="nomediaplugin">Link text</a>

Embed Video into your Moodle Site

NOTE: If the instructions below do not apply to the version of YouTube you are using you may have downloaded the new YouTube beta theme. To remove this theme click on the green circle at the top right of your YouTube site and in the dropdown list choose Restore old YouTube.


STEP 1

Get embed code from YouTube

  • Browse to the YouTube video you wish to embed
  • Click on the Share button located directly beneath the video
  • You should now see a form field that contains a link to the video - beneath this you should see the Embed button
  • Click the Embed button
  • Under the Embed button is a form field that contains some code. Click on that code and copy it.
  • If you want to start the video someplace other than the beginning you can check the Start at: box and enter a time you wish to start the video.
  • If you want to resize the video cllck Share, Embed and then SHOW MORE.
  • In the Video size: drop down choose Custom size and enter either the height or width (it will update the other value automatically) and click Enter.
  • Or choose one of the default sizes from the Video size: dropdown box.
  • Copy the highlighted embed code above that will now be updated with the new size.

Get embed code from Vimeo

  • Browse to the Vimeo video you wish to embed
  • Click on the Share icon or button located directly beneath the video. (paper airplane)
  • On the Share this video pop up window click in the area under Embed to highlight and copy the embed code.
  • If you want to resize the video click on +Show options.
  • Next to Size: change either of the height or width boxes and the other will update automatically.
  • Change other settings as desired.
  • Copy the highlighted embed code above that will now be updated with the new size.

STEP 2 - Paste embed code into a Moodle web page (this applies to YouTube and Vimeo)

  • Open your Moodle site and turn your editing on
  • Click the Add an Activity or Resource link and add a Page
  • Enter a name for your Page (e.g. use the title of your video if it is featured on the page)
  • Scroll down to the heading Page content
  • Click on the Edit HTML source icon (double angle brackets on bottom row of editor ribbon)
  • Paste the code you copied from Step 1
  • Scroll down to the bottom and click Save and return to course.

Embed your video on your Moodle course home page

  • Open your Moodle site and turn your editing on
  • Click the Add an Activity or Resource link and add a Label (under Resources)
  • In the Label text editor click on the Edit HTML source icon (double angle brackets on bottom row of editor ribbon)
  • Paste the embed code into the field and click the Update button at bottom
  • Scroll down to the bottom and click Save and return to course.
  • Make sure you have resized the video so that it is small enough to fit into the middle column of your course page (see above).

 

 

YouTube - create and upload Video

How To Create And Upload YouTube Videos

Create a Google Account

First you need a YouTube account. Visit https://www.youtube.com and click on Create Account at the top right of the page.

If you already have a Google Account

If you already have a Google Account, then adding YouTube is very simple. Visit https://www.youtube.com, click Sign in in the top-right corner, and enter your Google Account login information. That’s it!

Create and Upload a Video to YouTube

1. User the latest browser versions of Chrome, Firefox, and Internet Explorer with Silverlight to have the most success. Make sure the video format you have created your video with is supported.

http://support.google.com/youtube/bin/answer.py?hl=en&answer=55744

2. You can upload your videos from your computer or create and upload them using your webcam. Here's a support page on that.

http://support.google.com/youtube/bin/static.py?hl=en&topic=1719827&guide=1719823&page=guide.cs&answer=57924

3. You can upload from your mobile phone. iPhone, Palm Pre, and Android Devices have built in uploading. Other phones have to use email. This link will take you to the same page as above but look further down the page for Android and iOS help.

http://support.google.com/youtube/bin/static.py?hl=en&topic=1719827&guide=1719823&page=guide.cs&answer=57924

ADD A TWITTER FEED

TWITTER FEED

Add a Twitter Feed to your course

1. Create an HTML block in Moodle to add your Twitter feed to:

Watch the first part of this video (up to 1:00 minute) to learn how to create an HTML block in Moodle. Ignore the second half on how to create the Widget – this is an earlier version of Twitter that has now changed. After 4:12 into the video see how to embed the code into your Moodle HTML block

 ****When you paste your widget code into the editor make sure you choose the HTML code view (click on the double brackets at the top <> ) – this is a common mistake.

https://www.youtube.com/watch?v=h1oZnD6wVnk

2. To add an embedded Twitter timeline to your Moodle HTML block:

  1. Sign in to Twitter.
  2. Go to your settings and select Widgets.
  3. Click Create new and then Lists from the dropdown.
  4. Choose the type of embedded Twitter feed you’d like and start to configure it. Look at the bottom of your page under "or browse your options below" for the graphic representations of each Twitter embed type (in this case choose the Timeline embed):
    • For User Timeline, enter the Twitter URL of the user whose Tweets you want to display i.e. @cbc.
    • For Favorites, enter the Twitter URL of the user whose favorites you want to display i.e. @cbc.
    • For List, select a public list that you own and/or subscribe to in the drop-down menu.
    • For Search, enter your search query (for advanced searches, use Twitter’s search operators).
    • Make sure to select Safe mode if you want to exclude sensitive content, profanity, etc.
  5. If you like you can customize the design by clicking on "set customization options" specifying the height, theme (light or dark), and link color to match your website. You can also configure your embedded timeline to auto-expand Tweets containing media.
  6. Click Copy code and then copy and paste the code into the HTML page,label or block on your site. You’re done!

https://help.twitter.com/en/using-twitter/embed-twitter-feed

TROUBLESHOOTING

This section is for troubleshooting problems with Moodle that are being caused by something external to Moodle such as: browser issues, network problems, firewalls in your home or business etc.

Moodle Recommended Browser Settings

Moodle is compatible with any standards compliant web browser and is regularly tested with the following browsers:

Desktop:

  • Chrome
  • Firefox
  • Safari
  • Edge
  • Internet Explorer

Mobile:

  • MobileSafari
  • Google Chrome

For the best experience and optimum security, we recommend that you keep your browser up to date. https://whatbrowser.org

Note: Legacy browsers with known compatibility issues:

  • Internet Explorer 10 and below
  • Safari 7 and below